General Services, Office of - Albany, NY

JOB VACANCY USA, NEW YORK

Office Assistant 2 (Stores/Mail)

General Services, Office of - Albany, NY

$35,344 - $43,443 a year

Current Office of General Services employee with permanent, contingent-permanent or 55b/c service as an Office Assistant 2 (Stores/Mail) and interested in reassignment; OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service as an Office Assistant 2 (Stores/Mail); OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a Salary Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law. 

Employees reachable on the Office Assistant 2 (Stores/Mail) Civil Service eligible list will be canvassed and should not respond to this posting. This vacancy posting is for the purposes of notifying individuals about transfer opportunities. 

NOTE: A comprehensive list of titles approved for transfer to Office Assistant 2 (Stores/Mail) is available in the Division of Human Resources Management or through Civil Service GOT-IT available at www.cs.ny.gov. 

The duties that the incumbent of the vacancy will be expected to perform. Duties Description • Supervise staff in the maintenance and operation of an operational program unit that stocks tools, supplies and materials. 
• Initiate purchases of stock items for replenishment using credit card and purchase requisitions; complete required paperwork and record accounting in the Statewide Financial System (SFS) and in the AiM Computerized Maintenance Management System. 
• Compile, review and maintain data from contracts, purchase orders, requisitions, and other documents in order to assess supply needs. 
• Verify inventory computations by comparing them to physical counts of stock and investigate discrepancies or adjust errors. 
• Load, unload and place in proper locations deliveries of supplies and materials. 
• Issue or distribute materials, products, parts, and supplies and record data into AiM for all transactions. 
• Clean and maintain supplies, tools, equipment, and storage areas to ensure compliance with safety regulations. 
• Recommend disposal of excess, defective or obsolete stock. 
• Maintain a variety of storeroom records and preparation of weekly and monthly reports. 
• Communicate with agency staff, users and vendors to resolve discrepancies. 
• Provide subordinates with specific instructions concerning the preparation of documents, processing of materials and maintenance of records. 

Additional comments regarding the vacancy. Additional Comments • Ability to bend, lift, climb, and to stand and walk for long periods of time. 
• Ability to lift up to 50 pounds. 
• Ability to operate a variety of materials handling equipment such as forklifts and pallet jacks. 
• Successful completion of OSHA forklift training and certification within 90 days of appointment. 
• Travel between storeroom locations. 
• Occasional mandatory overtime.
StateJobsNY15 hours ago

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